DBS Process

Obtaining a DBS

When adults have roles that include the care, supervision or control of children in sport they are carrying out ‘Regulated Activity’ and must, in advance, and in law have appropriate checks undertaken to ensure the safety of those in their care.

Some roles within cricket require a ‘vetting check’, referred to as a DBS check (Disclosure and Barring Service). This check is an ‘Enhanced’ check, which includes spent and unspent convictions, cautions, reprimands, final warnings plus any information held by the police which they consider relevant to the role.

The ECB have listed a number of roles that require an enhanced DBS check and also a number of roles that do not require a DBS check, you can find these listed here.

We do realise however that every club is different and that there may be roles not listed on the ECB template. In which case there is a simple diagram to follow which can help here.

The Cricket Wales Safeguarding Team would be pleased to give guidance on which individuals need a DBS.

There is additional UK Government guidance available in relation to the sensitive applications route for transgender applicants.

Process

Ask a Verifier to invite you. In order to obtain an ECB Vetted DBS Certificate, individuals need to be invited to apply by an approved ‘Verifier’.

There are around 250 Verifiers across Wales, most Club Safeguarding Officers are Verifiers and where they are not, they will know who is authorised to arrange that for you. They will send you an electronic link to complete the application online. Once invited by the Verifier, the applicant will receive an electronic link to complete their application online. Follow the link and fill in the details, including entering data for your evidence documents (such as driving license, passport, utility bill etc.). Once done submit your electronic application.

Verification

The easiest route for verification is to go back to the individual who invited you to complete the application. If they are not available, the online system will help you to locate another Verifier in your locality. They will need to meet with you and check your documents in person.

The Verifier will log onto their access point to the portal and confirm your details and documents, this process takes just a few minutes. Once the Verifier has confirmed your documents/details, they will submit the electronic application to the Disclosure and Barring Service. Your certificate will then be posted to you and to you alone, nobody else at this stage will be aware of the contents. We recommend that you inform your Club Safeguarding Officer that your certificate has been returned so that they can update internal systems etc.

Renewal

All ECB DBS Certificates now sign up to the auto-update service. This means that 12 months after you have completed your initial application, you will receive an email asking if you are still carrying out ‘Regulated Activity’.

As long as you don’t opt out then your certificate will automatically renew, and your vetting due date rolls forward to show three years from that date. ALL DBS certificate holders WILL HAVE to confirm details of renewal. As a DBS starts its renewal process, an email is now sent to the individual inviting them to access their account and confirm a few questions. This is a straight-forward easy process to follow. You are then directed to the government DBS system to set up an account ‘THIS IS OPTIONAL’ and may incur an annual charge (There is no charge if you select ‘volunteer role’).

Obtaining a DBS

Process

Verification

Renewal

DBS Website

ECB DBS Checker

DBS Diagram